Personal Assistant Job Description:
In business or personal contexts, personal assistants are people who provide services that relieve his or her employer from the stress of tasks that are associated with managing one’s personal and/or business life.
You would assist our President with a variety of life management tasks, including running errands, arranging travel (e.g., travel agent services such as purchasing airline tickets, reserving hotel rooms and rental cars, and arranging activities, as well as handling more localized services such as recommending a different route to work based on road or travel conditions), finance (paying bills, buying and selling stocks), and shopping (meal planning, remembering special occasions like birthdays).
A personal assistant is someone that completes tasks the managers require whether personal or professional. They ensure that everything runs smoothly.
Personal assistants (PAs) often act as the President’s first point of contact with people from both inside and outside the organization. This means that their tasks and skills can often be divided into two fields of technical skills and personal skills.
Tasks may include but are not limited to:
· devising and maintaining office systems, including data management and filing.
· arranging travel, visas and accommodation and, occasionally, travelling with the President to take notes or dictation at meetings or to provide general assistance during presentations;
· screening phone calls, inquiries and requests, and handling them when appropriate;
· meeting and greeting visitors at all levels of seniority;
· organizing and maintaining information and making appointments;
· dealing with incoming email and post, often corresponding on behalf of the President;
· taking dictation and minutes;
· carrying out background research and presenting findings;
· producing documents, briefing papers, reports and presentations;
· organizing and attending meetings and ensuring the President is well prepared for meetings;
· liaising with clients, suppliers and other staff.
In addition to supporting the President of this Company, you may also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:
· carrying out specific projects and research;
· responsibility for accounts and budgets;
· taking on some of the President’s responsibilities and working more closely with management;
· deputizing for the manager, making decisions and delegating work to others in the President's absence;
· being involved in decision-making processes.